Paying for your yearbooks must always be made in one instalment, before your yearbooks are printed. Because the price of your books is determined by the exact specification of the book, including the number of pages and copies, this means the final price won’t be clear until you’re almost ready to print.

Timekeeping

To avoid delays right at the end, we recommend setting a maximum budget that you agree with your group in advance. You can use the Specification page in Settings to keep track of the cost of your book as you progress, ensuring you don’t go over budget.

Once you know the budget, it’s not a bad idea to start collecting payment early on – you can even do this in instalments. This helps spread the book’s cost over a longer period of time, and it also ensures you will have a clearer idea of the number of orders you’re expecting earlier on.

Smart Budgeting

Because the price does change a little with each copy ordered, it’s best to set your budget as a rounded-up figure from what you think the final cost will be. Rounding up to the next £1 will provide a contingency fund if you’re a few orders short of what you expected. It’s far easier to return surplus cash than to request this at the last minute. If you’re arranging other end-of-year activities, such as prom, or a Leavers’ Day, you could always put any extra you’ve collected towards these.

Fundraising

If your ideal yearbook is a little more expensive than your year are happy to pay, you should consider fundraising to contribute to the cost of the book. Bake sales, talent shows and sports tournaments are all good fun, and can really help raise some extra cash. You could also approach local businesses to see if they would like to advertise in the yearbook. With the book being potentially bought by a couple of hundred students, it’s a good opportunity for them, and selling half a page for £50 can bring in a good amount of money to spend on your book.

Next: Chapter 4: Making it perfect